Job Summary

We are seeking a detail-oriented Billing/Admin professional in Norton, VA to support a Wildfire Mitigation Project as well as provide general administrative support. This role combines high-volume billing responsibilities with day-to-day administrative coordination. The ideal candidate is highly organized, financially detail-oriented, and comfortable working in a fast-paced project environment.

Responsibilities

• Provide administrative support to management and project teams.
• Process high volumes of invoices, including creating requisitions for each invoice as required.
• Support billing functions related to the Wildfire Mitigation Project and general KU operations.
• Maintain and manage the internal financial database to assist with financial planning and departmental budget execution.
• Organize and maintain departmental files, including company reports, work orders, purchasing documents, and vendor invoices.
• Distribute incoming mail and shipments and process packing slips within Oracle.
• Monitor and maintain office, safety, and breakroom supplies.
• Assist with travel arrangements as needed.
• Coordinate catering services for meetings and project-related events as directed.
• Oversee ordering and receiving of company uniforms.
• Assist in developing and executing a plan to restructure the SharePoint Homesite (optional project).

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 2+ years of billing, accounting support, or administrative experience.
• Experience processing high-volume invoices and creating requisitions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Oracle or similar financial systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills and professionalism.

Job Types: Full-time, Contract

Pay: $24.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• The pay range for this role is $24–$25 per hour. Does that align with your expectations?

Education:

• High school or equivalent (Required)

Experience:

• billing: 2 years (Required)
• admin: 2 years (Required)
• invoicing : 2 years (Required)

Ability to Commute:

• Norton, VA 24273 (Required)

Work Location: In person